Container Inland Services (CIS) Jobs for HR Assistants

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Job Ref: 49982
HR Assistant CIS Link - Container Inland Services (CIS), Benin, Nigeria

CIS Link Benin is part of Global A.P. Moller Maersk Group having presence in more than 125 countries and engaged in activities such as Oil & Gas Exploration, Shipping, Inland Services and Logistical Support. Container Inland Services (CIS) Link Benin is the newly created CIS Division in Cotonou, Benin involved mainly in Off Dock activities such as Stripping/Stuffing of Containers, Trucking/Shunting of Containers between Port and Off Dock, Trucking to hinterland destinations and various other container inland related activities.

CIS Link Benin is part of bigger Nigeria Cluster with Togo and Niger as fellow daughter countries in the Cluster. CIS Link Benin is seeking a motivated and results oriented person to establish a proper finance function for the company. The role will be domiciled in Cotonou, Benin.

Principal Accountabilities I- Secretary scope

1. Assisting Terminal Manager in daily matters, keeping track of incoming / outgoing correspondence, organizing and maintaining filing system; preparing files / documents for meetings; structuring a common library containing information for the benefit of daily activity.

2. Providing assistance in handling administrative issues: supervising office cleaning, administration, ensuring proper stationery and protocol supplies; in this respect properly selecting suppliers on economical as well as qualitative basis.

3. Making travel & visa arrangements for staff and visitors: liaising with hotel, travel agencies, car rental companies; arranging airport/borders pick-up for company's guest.



Principal Accountabilities II- Human Resources scope

Working closely with regional HR department with regarding all related HR issues in the Terminal: following of outstanding holiday, port access formalities, training follow up (English courses, equipment operators training) etc.



· Establish contracts for stagiaires and follow-up stagiaires’ file

· Establish CDD and CDI for new employees (under supervision)

· Update and follow up both staff holidays and sick leaves

· Establish loan agreements and follow-up staff loan requests (under supervision)

· Provide assistance to HR Executive for staff files updating

· Follow-up all Social security and medical Insurance related issues

· Ensure that expatriates obtain work permits (under supervision)

· Assist with the salaries payment

· Ensure World Class Human Resource procedure and conduct within HR Department

· Actively pursue and propose improvements within HR scope and general scope

Dimensions
· Fully Accountable and responsible for meeting and exceeding set targets.

· Actively take part in the development of CIS Link Benin in general and motivate all staff to do likewise, assisting in achieving the overall targets defined by the Management.

· To act as a good example to the colleagues and follow the CIS Link rules of conduct

· To continuously develop the position and the relating work procedures towards being more efficient and value adding to the customer.

· To be discrete and representative towards the customers of CIS Link.

Nature and Scope

· Reports to Terminal manager with functional relationship with NGA CLUHRMNG

· Scope: Cotonou, Benin



Customers

· Internal: All Staff And Business Unit Managers and Managing Director of CISLink and other regional members

· External: Local Work Office, Local Social Security Office, Insurance Companies

Suppliers

· Internal: All Staff And Business Unit Managers

· External: Service Providers, Local Work Office, Local Social Security Office, etc.


Competencies

· Knowledge of Organizational and Business Strategy, Local labor laws and legal environment (To get familiar with Work Collective Agreement and Labor Code)

· On the job training to gain profound knowledge about available HR tools

· HR Fundamentals

· French & English language skills

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Andy

Some say he’s half man half fish, others say he’s more of a seventy/thirty split. Either way he’s a fishy bastard.

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